How Do You Use ‘Herewith’? A Comprehensive GuideIn the world of formal writing, certain words can add a level of sophistication and professionalism to your documents. One such word is ‘herewith.’ While it may not be commonly used in everyday conversations, ‘herewith’ remains an important term in business communication, legal documents, and formal letters. This topic will explore the meaning of ‘herewith,’ how it can be used in sentences, and its relevance in various forms of writing.
What Does ‘Herewith’ Mean?
‘Herewith’ is an adverb that means ‘with this’ or ‘by means of this.’ It is often used in formal or legal contexts to refer to something that is being sent, included, or presented alongside the document or communication in question. When you use ‘herewith,’ you’re indicating that something is included within the same document or is being presented at the same time.
For example, if you’re sending a letter with an attached document, you might say, ‘I am sending you the report herewith,’ meaning that the report is included with the letter.
The Origins of ‘Herewith’
The word ‘herewith’ has roots in Old English, where ‘here’ meant ‘here’ or ‘with this,’ and ‘with’ retained its meaning of accompaniment. Over time, ‘herewith’ became a more formal way to say ‘with this,’ adding a sense of professionalism and importance to written communication.
Though ‘herewith’ may sound formal, it is still widely used in contexts where clarity and precision are important, such as in business letters, legal documents, and official correspondences.
How to Use ‘Herewith’ in a Sentence
Using ‘herewith’ in a sentence is straightforward, but it’s essential to remember that it is typically found in more formal writing. Here are a few examples to illustrate its correct usage
1. In Business Correspondence
‘I am herewith submitting the proposal for your review.’ In this sentence, ‘herewith’ indicates that the proposal is being submitted along with the letter or communication.
2. In Legal Documents
‘The defendant is herewith notified of the court’s decision.’ Here, ‘herewith’ is used to formally indicate that the defendant is being notified at the time the document is being delivered.
3. In Professional Communication
‘Please find the requested documents herewith enclosed.’ In this example, ‘herewith’ emphasizes that the documents are included with the letter or email.
4. In Formal Letters
‘Herewith, I would like to confirm my acceptance of the position.’ Using ‘herewith’ in this context helps convey formality and clarity in confirming a decision.
When to Use ‘Herewith’
‘Herewith’ is used primarily in formal or official writing, such as
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Business letters When sending documents or reports alongside correspondence.
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Legal documents To inform someone that something is enclosed or attached to the document.
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Official communications In government or organizational communications where a sense of formality is required.
Because of its formal tone, ‘herewith’ is generally avoided in casual or everyday conversations. In less formal writing, simpler phrases like ‘attached,’ ‘included,’ or ‘enclosed’ are often preferred.
Alternatives to ‘Herewith’
In modern communication, some may find ‘herewith’ to be outdated or overly formal. Depending on the context, there are several alternative phrases that can be used instead. For example
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‘Attached’ or ‘Enclosed’ These are more commonly used in emails and letters when referring to documents or materials that are physically included.
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‘I am attaching the report to this email.’
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‘Enclosed are the documents you requested.’
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‘With this’ A simpler alternative that maintains a level of formality but feels a bit less stiff.
- ‘With this letter, I am submitting the proposal.’
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‘Along with this’ This is another alternative that is clear and direct, especially in less formal contexts.
- ‘Along with this email, you will find the updated contract.’
Is ‘Herewith’ Still Relevant?
While ‘herewith’ may not be as frequently used in everyday language today, it still holds value in formal and professional settings. It is particularly relevant in legal, governmental, or business communications, where precision and formality are essential.
Using ‘herewith’ can convey professionalism and can help to give your writing a polished, authoritative tone. However, if you are writing in a less formal context, it’s advisable to use simpler alternatives like ‘attached’ or ‘enclosed’ to ensure clarity and avoid sounding overly stiff.
When Not to Use ‘Herewith’
While ‘herewith’ has its place in formal writing, it is important to know when not to use it. In casual writing or speech, ‘herewith’ may sound out of place and awkward. For example, if you’re sending a simple email to a colleague or friend, using ‘herewith’ might come across as overly formal or even pretentious.
Additionally, avoid using ‘herewith’ when you’re not actually attaching, enclosing, or including something with your communication. The word is meant to refer specifically to something that is included or presented at the same time as the document, so using it when nothing is being included would confuse the reader.
‘Herewith’ is a formal, sophisticated term used in written communication to indicate that something is being sent, included, or presented along with the document in question. While it may seem old-fashioned in casual writing, it remains a useful and respected term in business, legal, and official contexts.
When used correctly, ‘herewith’ can lend a sense of professionalism to your writing, helping you communicate clearly and with authority. However, in less formal settings, you might choose simpler alternatives like ‘attached’ or ‘enclosed’ for ease and clarity.
By understanding how and when to use ‘herewith,’ you can elevate the tone of your formal writing and ensure that your communication is both clear and polished.